Job Summary:

This position is responsible for providing administrative support to multiple attorneys and paralegals for corporate clients. Primary duties include administrative and clerical tasks including but not limited to:

Duties/Responsibilities:

• Creating, editing and revising legal documents, correspondence and presentations. Includes transcribing dictation, creating binders, formatting, proofreading, drafting, etc.
• Maintaining Physical and Electronic Files. Includes preparing, copying, scanning, filing, and properly labeling physical documents into redwell files and electronic documents into the firm’s internal Document Management System.
• Time Entries. This includes entering, proofreading, and revising time entries by attorneys and/or paralegals into the firm’s accounting system accurately and in a timely manner.
• Calendar/Appointments. Maintaining attorney appointment schedule and calendar. Includes coordinating and scheduling meetings, phone calls, business travel arrangements, attendance at seminars, events, etc.

· Preparing and organizing closing binders for various corporate transactions as needed.

• Phone Calls. Includes making and responding to internal and external calls, contacting clients, and scheduling conference calls.

· Managing client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.

• Other Administrative Tasks. Includes opening and preparing mail; internet research, compiling and gathering information as needed, etc.

· Performing other related duties as required or assigned, some of which may be essential to the position.

Required Skills/Abilities:

• Possess excellent verbal and written communication skills.
• Demonstrate excellent interpersonal and customer service skills.
• Strong organizational skills with the ability to handle multiple assignments simultaneously.
• Ability to prioritize and work effectively and efficiently.
• Proficient typist.
• Proficient with Microsoft Office Suite or related software.
• Ability to work independently, exhibit professionalism and work in a team-oriented environment, including coverage and/or backup coverage for other attorneys.

Education and Experience:

• Minimum of 1-3 years legal assistant experience.
• Associate degree in legal studies or related field required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Benefits Offered:

• Health/Dental/Vision Insurance
• Paid Time Off
• Paid Holidays
• 401k

How to apply:

If you are qualified and interested, please apply by emailing your resume and cover letter to recruitinjg@psh.com

Partridge Snow & Hahn LLP is an EEO employer.